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Clinical Agreement Guidelines

Introduction

Many UConn programs require students to complete clinical work at off campus facilities. If the clinical work will take place at UConn Health the UConn Student Academic Internship Agreement and Attachment A should be used. 

All other clinical placements require an affiliation agreement between UConn and the clinical facility. The Office of the General Counsel (“OGC”) is responsible for reviewing the legal sufficiency of these agreements prior to being executed.

Use of Clinical Model Agreements

Each year, hundreds of clinical affiliation agreements are processed and executed. Due to high volume, OGC recommends that all UConn programs use a pre-approved Clinical Model Agreement (“CMA”) to help expedite the review of these agreements.

There are two versions of the CMA. The first version, In-State Clinical Model Agreement, should be used when clinical work will be performed at a facility located within the state of Connecticut. The second version, Out-of-State Clinical Model Agreement, is for when clinical work will be performed outside of Connecticut.

Unmodified CMAs do not require legal review and may be executed “as is.”

Use of Clinical Templates

Prior to the adoption of CMAs, UConn utilized an Attorney General approved Clinical Agreement Template (“Clinical Template”). Clinical Templates may still be used, but OGC recommends using a CMA whenever possible. Unmodified Clinical Templates do not require legal review and may be executed “as is.”

When a Clinical Template is up for renewal, UConn programs should provide the clinical facility with a CMA. If transitioning to a CMA proves difficult or causes an unreasonable delay, programs may elect to extend the term by amending the Clinical Template.  Clinical Templates may only be amended using the Clinical Agreement Amendment

Facility Generated Clinical Agreements

Any agreement provided by a clinical facility must be reviewed and revised (if applicable) by the contract liaison for the UConn program in accordance with OGC’s Clinical Agreement Review Guide. 

After the contract liaison determines an agreement meets the criteria set forth in OGC’s Clinical Agreement Review Guide, a MS Word version of the agreement must be submitted to OGC for legal review.

The process for reviewing agreements provided by a clinical facility is complicated and time-consuming for all parties involved. In most cases, this process results in the agreement resembling many of the same characteristics of a CMA.  As a result, OGC urges contract liaisons to utilize a CMA with a clinical facility whenever possible. 

VA Clinical Agreement

Clinical Agreements with Department of Veteran’s Affairs (“VA”) should continue to use the VA’s standard agreement and be submitted to OGC for legal review.

Amendments

Amendments to any type of clinical affiliation agreement must be submitted to OGC for legal review.

Submission

All amendments and clinical affiliation agreements requiring legal review must be submitted electronically using the Clinical Agreement Submission Form.

Again, CMAs and Clinical Templates that are executed without any modifications are not required to be submitted to OGC for review.  UConn staff should use the Interactive Decision Tree to determine if a clinical affiliation agreement must be submitted to OGC for legal review. 

For additional information please contact Gail Metsack at 860-486-5796.